Weston super Mare Cricket Club (WsMCC) takes the protection of the data we hold about our members seriously and we are committed to respecting their privacy. This notice is to explain how we may use personal information we collect, how we comply with the law on data protection and what your rights are.

FORMS - GENERAL

WsMCC will use all information provided on the player membership forms or online membership application to administer an individual’s cricketing and member activity at the club, and in any activities in which he/she participates through the club. WsMCC will hold a member’s details on file for subsequent seasons after joining to help manage our member database.

FORMS - DATA

We use the membership / online forms to collect the following data: name and date of birth, contact details (including those parents/guardians of WsMCC members), medical/specific requirements information, disability information, emergency contact details, along with video/photography and participation consent for WsMCC members. In addition for online membership sales, payments and processing your data will be shared with Stripe (our payment provider), Shopblocks (website provider) and Mailchimp (email newsletter provider). Please refer to their specific policies for further info.

FORMS – PARENTAL CONSENT

Consent from a parent or legal guardian is required for a child to play cricket at WsMCC along with any associated activities. Consent is given via the membership form which includes the option of parental/guardian consent for players of WsMCC to play at senior level where appropriate. Details of consent will be shared with the appropriate WsMCC age group coaches, WsMCC captains, senior coaches and Club Welfare Officer, where necessary.

DISCLOSURE OF INFORMATION

A player’s details will be shared with the appropriate coaches, captains and officials of WsMCC to administer a player’s involvement in training sessions, matches and other cricketing activities, including club newsletters and event informtion. The clubs may be required to disclose information on a member to the County Board(s), league(s) or to the ECB in relation to player’s cricketing activity.

In the event of a medical or safeguarding issue, the club may disclose certain information to doctors, other medical specialists and/or police, children’s social care, the courts and or probation officers and potentially, to legal and other advisers involved in an investigation.

Membership of WsMCC entitles a player to membership benefits of the club therefore a cricket member’s name, date of birth and contact details will be shared with the Club Bar to enable a member’s card to be issued to receive the membership discount. This data is locally held securely on the club till system.

WsMCC will not pass on details contained in the registration form to anyone other than those outlined above.

DOCUMENTATION RELATING TO COACHES, OFFICALS & VOLUNTEERS

WsMCC will keep a record of all coaches’ ECB qualifications, DBS Certificates, First Aid courses and Safeguarding qualifications.

WsMCC will keep a record of all persons within the clubs that require and hold a DBS check.

WsMCC will keep all details for as long as an individual holds a position at the club or remains a member. After this time, all documentation will be securely destroyed unless required to be retained by governance for Club Mark purposes.

DATA REQUESTS

An individual has the right to access the personal data that WsMCC has collected that concerns them. All data MUST be provided to the individual within a reasonable time of a request. An individual has the right to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch with the club. You can also contact the Information Commissioner’s Office.

Data policy

FORMS - DATA

DATA REQUESTS

Terms and Conditions

Membership Terms and Conditions

Additional non playing child is free. Junior membership of the club also provides that the parent(s) / legal guardian(s) of the child are given non-voting membership of the club as part of that junior membership. This does not entitle the parent(s) / guardian(s) to any additional privileges that would otherwise be gained by paying the appropriate adult membership fee(s).

Any use of facilities by parents or legal guardians (for example social / training / playing) may incur such charges as applicable to relevant adult membership. Affiliated club membership is charged at 75% of the Social Membership rates or by arrangement. Vice president is an honorary position, no membership, voting rights or club privileges are gained without also joining a membership category.

Membership cards will be issued to fully paid-up members of this club and will be left behind the bar to be collected. For affiliated clubs. (Squash & Sub Aqua) Membership cards will be issued on request to fully paid-up members of associated clubs. (Uphill Castle, Weston Rugby & CAMRA) A fee will be charged to replace a lost membership card. A lost card must be notified immediately.

Please see the separate rules relating to membership cards.

Membership Privacy Policy

We use your personal data to service your membership. This includes regular newsletters about forthcoming club events, news & activities.
Additional non playing child is free. Junior membership of the club provides parent(s)/guardian(s) non-voting membership of the club as part of that junior membership. Membership cards will be issued to fully paid-up members of this club.

The Club will use the information provided on this form (together with other information it obtains about a member) in accordance with the GDPR to administer any club activities in which a member participates and to care for and supervise activities in which a member is involved. In some cases this may require the Club to disclose the information to County Boards, Leagues and to the England and Wales Cricket Board. In the event of a medical issue or child protection issue arising, the Club may disclose certain information to doctors or other medical specialists and/or to police, children’s social care, the Courts and/or probation officers and, potentially to legal and other advisers involved in an investigation. As the person completing this form, you must ensure that each person whose information you include in this form knows what will happen to their information and how it may be disclosed. Here at Weston Cricket Club we take the privacy of our members data seriously and will only use your personal information for club administration purposes and for communicating with you about your membership. Only the Club Secretary, Membership Secretary, Treasurer will be able to access your details. More information about how we look after your data can be found at https://www.westoncricketclub.co.uk/pages/privacy-policy We will never share or sell your data without your prior permission.